Xiaopan, we have a meeting this afternoon. Let's go prepare the meeting room first.

Okay. What do I need to do?

First, wipe the table clean, then arrange the meeting materials, with one copy at each seat.

Should I arrange the materials in order?

Yes, and make sure everything is neat. Also, the seat over here is usually reserved for the leader.

I understand. Should we prepare tea and water too?

Yes. We'll place the water bottles and teacups in advance, then pour the water just before the meeting starts.

I didn't realize there were so many details. I'll prepare everything carefully.